Project Administrator / Project Coordinator

Sales Administrator

Purchasing Administrator

Our client, a national technical business based in the North Sheffield / Rotherham area, is now looking to recruit a Contracts OR Sales OR Project Administrator to join their team on a 6 MONTH FULL TIME basis!

This role will involve 2 days working from home per week, once training is completed.

General:

·To provide commercial support, assisting in the control of costs from procurement to final account.

·To monitor and control project expenditure, as well as ensuring that all commercial policies and procedures are adhered to.

·To provide a range of coordination and commercial services, in procurement, valuations, invoicing forecasting, payments and quality, health and safety.

·Project procurement planning and reporting (material and labour).

·Delivery administration.

·Purchasing and quality control admin where applicable.

·Contract administration.

·Full project coordination from handover to final account and if required after project completion.

·Customer and Supplier relationship management.

·To work as part of a team, working to customer timescales and deadlines.

Purchasing:

·Place material, labour and project services purchase orders and input costs/prices onto project purchase orders to ensure cost reconciliations and revenue are achieved on to the company systems and action appropriate orders to allow site access to the materials.

·Check material, labour and project services invoices received against purchase orders i.e. order number, quantity, descriptions and values.

·To manage any delivery and/or material discrepancies through to satisfactory closure i.e. to order action requested items.

·Order extra items subject to the correct administration.

·Chase deliveries from third party suppliers were applicable and necessary.

·Placing sub-contractor works orders and maintenance of the work planner.

Resource Planning:

·To maintain an up to date and accurate work planner.

·To communicate all necessary information to sub-contractors in order to facilitate first time installation.

·To ensure materials are accurately dispatched to sub-contractors.

·To mitigate any conflicts of scheduling and to re-plan accordingly where necessary to meet customer and business needs.

Payments:

·Analyse sub-contractor weekly/monthly applications/invoices to ensure compliance with the project requirements and engineers worksheet.

·Issue contra charges where directed or appropriate.

·Keep customer invoicing up to date and report any discrepancies in a timely manner in order that monthly forecasts are achieved.

Knowledge, Skills and Abilities Required:

·Good knowledge of Office suite.

·GCSE Maths and English or equivalent.

·Good communication skills written and verbal.